Click here for email templates you can use to request pre-approval and reimbursement
Under Section 3 of Article 16 (International Researcher Rights) of our contract (see page 32), we are entitled to request reimbursement for up to $1500 of necessary administrative fees and travel expenses directly connected to visa stamp renewal.
Here’s how to claim your reimbursement in three steps:
1. Request approval for the expenses prior to travel: Email your Department administrator (cc your PI) to request approval for the anticipated expenses, such as administrative fees and travel costs (for example, plane tickets, transport to the consulate/embassy, room accommodations directly related to the renewal). We advise doing this as early as you can.
2. Keep all receipts and proof of appointments: Save documentation for every expense you plan to claim.
3. Request the reimbursement: Once your expenses are pre-approved and incurred, email your Department administrator (cc your PI) to request reimbursement.
If you have any questions, or if your request is rejected, reach out to us at organizing@wcmpostdocunion.org.
P.S. Don’t forget to sign onto the Emergency Support Fund Letter to the Dean! We plan to deliver the letter to the Dean this week in order to urge WCM to make our Emergency Support Fund available for postdocs and fellows as soon as possible. Over 250+ of us have already signed on.
Sign the Emergency Support Fund Open Letter here!
In solidarity,
WCMPU Organizing Committee